Microsoft Access Tutorial – Creating a Database


There are many features of Microsoft Access that you’ll find helpful in constructing a database. These include creating a table, a datasheet, a query, and a validation rule. These features will help you create a customized database for your specific needs. These features will make data entry easier and prevent data entry errors.

Creating a table

After creating a new table, the next step is to assign a data type to the fields. You can transfer data types to areas either automatically or explicitly. For example, you can select the Datasheet tab and the Data Type field. Once you’ve assigned the appropriate data type, you can start entering data into the table.

The table will then display a table dialogue box, where you can enter the name of a field and select a data type for the table. Click OK. You’ll then see the table in the object list. Click OK to save the table. Repeat steps 3-8 for all subsequent rows.

The Create tab has six sections containing different parts of a database. Select Table, Query, Form, Report, or Macro. When creating a table, you need to specify a data type, which tells Access what kind of records it should store. For example, if you’re making a table for a product list, you’ll need to specify the name of a field called “Product” in the sample.

Creating a datasheet

You can create a datasheet in Microsoft Access using a single-sheet format. These forms are commonly used for displaying single or multiple records at once. They are divided into horizontal and vertical halves. One half says a single item, and the other half shows a list of various documents. Access provides several methods to create a form. First, you need to open a database. Then, go to the Create tab. This will take you to the Forms group. You should then click on the Form Wizard button in the upper right corner.

This tab contains detailed information about the form and its components. It also allows you to change all of its appearances. This makes it easy to edit the arrival of a datasheet. In addition, you can watch a video that shows you how to use this tool. You can also choose various options and see what they mean.

Creating a query

When creating a query in Microsoft Access, defining the fields used to retrieve data is necessary. Access allows you to create multiple questions and save them separately. The query builder prompts you to select tables and queries. It also draws relationship lines between them automatically. These lines usually include the primary key of a table and its corresponding foreign key. However, if you create a query within a query, you must define these relationships manually.

To insert a column, drag the QBE grid to the desired location. The row will be inserted at that location. You can also add a filter or sorting criteria. Then, run the query in Microsoft Access. The query result will be displayed in a table in the datasheet view.

Once you’ve done this, click the Save As button on the Ribbon. You will see the query design grid and the query results in the window that appears. Click OK to save the new query.

Creating a validation rule

Validation rules in Microsoft Access are a great way to prevent data entry errors. They allow you to force the user to enter specific values and display error messages if they don’t. Validation fields in Microsoft Access also help you organize your data and apply validation rules. For example, you can use validation rules to text fields in your table to prevent users from entering invalid data.

To create a record validation rule, go to the table design window and click the Properties box. Then, click the Record validation rule tab. Next, enter the text value that you want the rule to check. For example, you can use Boolean operators to separate multiple comparisons. Then, add a condition to your validation rule.

You can also specify a character range when creating a validation rule. For instance, if the value is invalid, you can enter 1000 instead of “100”. Another option is to use the “Combo Box” tool. This tool looks like a list with arrows running up the right side.